Miles and fuel
Add miles to your jobs and gallons to your fuel, and 10-4 Hauler shows your miles per gallon, cost per mile and profit per mile.
Loaded miles vs. deadhead miles
- Loaded miles are miles you drive with a load on.
- Empty (deadhead) miles are miles you drive empty, getting to the job or heading home.
Both burn fuel and wear out tires, but usually only loaded miles pay. Keeping them apart shows how much of your driving earns nothing.
Add miles to a job
- Open a job: tap + Add job, or tap Edit on a job in Jobs & loads.
- Under How you're paid, fill in Loaded miles and Empty (deadhead) miles.
- Tap Save job.
Long haul and hot shot: load number and odometer miles
When a job's Type of work is Long haul or Hot shot, a Load & odometer section shows up in the job form. It stays hidden for dump and aggregate and last-mile work.
- Load number is optional. Type the broker's load number or the BOL number. The search box on Jobs & loads finds a job by it, across every month.
- Starting miles is the odometer reading when the job starts, in whole miles. On a new job it fills in with that truck's last Ending miles, so you only check it. You can change it.
- Ending miles is the odometer reading when you're done. Leave it blank while the job is still going and the job shows an In progress tag. Fill it in later with Edit.
- Total miles is figured for you: ending minus starting. If ending is lower than starting, the form tells you and won't save until the readings are fixed.
412,890 ending − 412,350 starting = 540 total miles
If you also fill in Loaded miles and Empty (deadhead) miles, those are used for cost, revenue and profit per mile, and total miles are shown next to them. If you leave them blank, total miles are used instead. Paid by the mile? Pay still comes from Loaded miles.
Add fuel
- Tap the Expenses tab, then + Add expense or 📷 Snap a receipt.
- Set the Category to Fuel. The Fuel quick button does it in one tap.
- Type the Amount ($) and the Gallons (fuel).
- Pick the Truck and tap Save expense.
Log every fill-up with its gallons. Miles per gallon only counts expenses in the Fuel category, so DEF and other purchases don't throw it off.
Where to see the numbers
On the Dashboard, the Month to date and year to date table shows:
| Row | How it's figured |
|---|---|
| Loaded miles | Total loaded miles from your jobs. |
| Empty (deadhead) miles | Total empty miles, with the share of all miles in brackets. |
| Total miles (odometer) | Ending minus starting miles from your Long haul and Hot shot jobs. Shows once one of them has both readings. |
| Cost per mile | All expenses (repeating bills included) plus driver pay, divided by all miles, loaded and empty. Jobs with no loaded or empty miles count their odometer total miles. |
| Revenue per mile | Revenue and other income divided by all miles. |
| Profit per mile | Profit divided by all miles. |
| Miles per gallon | All miles divided by the gallons on your Fuel expenses. |
| Fuel bought | Gallons bought and the average price per gallon. |
1,000 loaded + 300 empty = 1,300 miles
1,300 miles ÷ 260 gallons = 5.0 miles per gallon
$3,250 in costs ÷ 1,300 miles = $2.50 a mile
The mile rows show up once at least one job has miles on it. The Fleet tab also shows miles for each truck, and the Add job form shows what that job paid per mile.