Per-ton profit and the truck cost reserve
On jobs paid by the ton, 10-4 Hauler shows what each ton cost you, what it made you, and the lowest rate you can take without losing money.
What goes into cost per ton
A job's costs are:
- Fuel and DEF, plus tolls, scale tickets and lumper fees, logged as expenses for that truck on that day. If a truck ran more than one job that day, they're split by what each job paid. An expense with no truck picked counts toward every job that day.
- Driver pay. Figured from the driver's pay, or type it in the job's Driver pay ($) box.
- Fringes/benefits, typed on the job: health, pension, payroll taxes and the like.
- Other job costs, typed on the job, like a dump fee.
Cost per ton = job costs ÷ tons
Rate per ton = what you were paid (after fuel surcharge and broker fees) ÷ tons
Profit per ton = rate per ton − cost per ton
Break-even rate
Break-even is the rate per ton where you make $0. Take a job below it and every ton loses money. You'll see it two ways:
- Before truck costs: covers fuel/DEF, driver pay, fringes and other job costs.
- After truck costs: also covers your truck cost reserve (below).
The rate is shown in red when it's below break-even, amber when it's less than 3% above it, and green when it's safely above.
The truck cost reserve
Fuel shows up every day, but maintenance, the truck payment and insurance don't. The truck cost reserve is money you set aside for them, so a day that looks profitable doesn't fool you.
- Tap the Fleet tab, then Edit next to a truck.
- Type the Truck cost reserve ($) and pick Per working day or Per month.
- Tap Save truck.
A monthly amount is spread evenly over the days that truck worked that month (days with at least one job). $2,000 a month over 20 working days is $100 a day. Early in the month, the share per day is bigger because fewer days have been worked.
With a reserve set, you'll see Profit before truck costs and True profit (after the reserve). Without one, you see just the profit and a reminder to add it. The reserve is only used in the per-ton numbers, so bills you already log in Expenses are never counted twice in your normal profit.
An example
67.4 tons, paid $607.03. Fuel/DEF $323.12, driver pay $260, fringes $23.
Rate: $607.03 ÷ 67.4 = $9.01 a ton
Cost: $606.12 ÷ 67.4 = $8.99 a ton (break-even before truck costs)
Profit for the day: $607.03 − $606.12 = +$0.91, and the rate shows amber: barely above break-even.
With a $100 a day reserve: true profit = $0.91 − $100 = −$99.09. Break-even after truck costs is $706.12 ÷ 67.4 = $10.48 a ton, so the $9.01 rate shows red.
Where to see it
- Jobs & loads: each by-the-ton job shows its per-ton line. The job form shows it as you type.
- Dashboard: Profit per ton by day for the month, and the month to date and year to date table.
- Excel: new columns on the Jobs, Daily revenue and Monthly revenue sheets, and a Per ton sheet with month to date and year to date.
- Fleet: driver pay settlements show fringes/benefits next to pay.